ACME Timesheet System

The official timesheet submission platform for ACME Janitor Service employees in Prince George, British Columbia. Employees can log work hours, submit timesheets, and maintain accurate time records through this secure portal.

This platform is an internal tool operated by ACME Janitor Service LTD. for employment and payroll purposes only.

Privacy Policy

Last updated: January 2, 2026

This Privacy Policy explains how ACME Janitor Service LTD. ("we," "us," or "our") collects, uses, discloses, and protects personal information through time.acmepg.com (the "Platform"). The Platform is an internal tool used only by our employees to create accounts and submit timesheets. It operates solely in British Columbia, Canada.

We are committed to protecting employee personal information in accordance with the British Columbia Personal Information Protection Act (PIPA).

1. Scope

This Privacy Policy applies to employee personal information collected, used, or stored through the Platform for employment-related purposes. The Platform is not available to the public and is not used for marketing or sales.

2. What Personal Information We Collect

We only collect personal information reasonably necessary to manage the employment relationship and process time records. This may include:

Name
Email address or employee login ID
Account credentials (passwords are encrypted and not visible to us)
Timesheet entries and work hours
Role, department, or job assignment
Technical logs such as IP address and device/browser data (for security and troubleshooting)

The Platform does not collect or process payment card information and does not provide paid plans or public services.

3. Legal Basis for Collection and Use

Under BC PIPA, we may collect, use, and disclose employee personal information without consent where it is reasonable and necessary to establish, manage, or terminate the employment relationship. We notify employees of these purposes through this Privacy Policy.

4. How We Use Personal Information

We collect and use employee personal information for purposes including:

Creating and managing employee accounts
Recording and processing work hours and timesheets
Payroll administration and workforce management
Ensuring Platform security and performance
Meeting legal, audit, and regulatory requirements
Investigating security or policy concerns where appropriate

We do not sell or rent personal information and do not use it for advertising or unrelated purposes.

5. Service Providers and Where Data Is Stored

We use trusted service providers to operate the Platform:

Netlify — hosts the website
Supabase — provides database and authentication services
Resend — sends system and notification emails

These providers may store or process data in Canada, the United States, or other jurisdictions. Where data is stored outside BC, it may be subject to the laws of that jurisdiction. We require service providers to protect personal information appropriately and use it only for authorized purposes.

6. Security Measures

We take reasonable safeguards to protect personal information against loss, theft, unauthorized access, disclosure, copying, use, or modification. These measures include:

Encrypted passwords
Role-based administrative access
Secure hosting environments
Transport-layer encryption (HTTPS)
Monitoring and logging for security
Confidentiality expectations for administrators

Only authorized ACME Janitor Service LTD. staff and administrators have access to employee data where required for their job duties.

7. Retention

We retain personal information only as long as necessary for the purposes identified in this policy and to meet legal, payroll, and tax retention requirements. When no longer required, information is securely deleted or anonymized.

8. Disclosure of Personal Information

We may disclose personal information:

Internally to managers and administrators for employment-related purposes
To payroll or HR processors (if applicable)
To our IT and cloud service providers listed above
Where required or authorized by law
To investigate suspected security or policy incidents

We do not disclose employee personal information to unrelated third parties for non-employment purposes.

9. Employee Rights

Under BC PIPA, employees have the right to:

Request access to their personal information held by us
Request correction of inaccurate information
Request details about how their information is used

Requests may be subject to verification of identity and limited by applicable law.

10. Cookies and Technical Data

The Platform may use essential cookies or session storage to support login authentication and security. We do not use analytics or advertising cookies on the Platform.

11. Updates to This Policy

We may update this Privacy Policy periodically. Any material updates will be communicated to employees or posted on the Platform with an updated "Last Updated" date.

12. Privacy Contact

We have designated an internal Privacy Contact responsible for privacy-related inquiries under BC PIPA. If you have questions or requests regarding your personal information, please contact:

Privacy Contact
ACME Janitor Service LTD.
2336 Nicholson St South
Prince George, BC
Canada
Email: gary@acmejanitorservice.com